Information duty referring to candidates resulting from Art. 13 par. 1 and par. 2 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation):

  1. Data controller of candidates’ personal data is University of Bialystok, ul. Świerkowa 20B, 15-328 Bialystok.

  2. Data controller has designated Data Protection Officer responsible for the proper processing of personal data who can be contacted via email: iod@uwb.edu.pl.

  3. Candidates’ personal data will be processed for the purpose of the study recruitment procedure at the University of Bialystok and, if a candidate has been admitted to study, to document the course of study, for statutory, archival and statistical purposes as well as to vindicate claims in situations envisaged by the provisions of law.

  4. A legal basis to process candidates’ personal data is:

Art. 6 par. 1 item a of General Data Protection Regulation, i.e. – explicit, unambiguous and voluntary consent of a candidate to process his personal data for the needs of the recruitment procedure;

Art. 6 par. 1 item b of General Data Protection Regulation, i.e. - processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

Art. 6 par. 1 item c of General Data Protection Regulation, i.e. - processing is necessary for compliance with a legal obligation to which the controller is subject;

Art. 6 par. 1 item e of General Data Protection Regulation, i.e. - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

  1. Providing personal data is voluntary but necessary to carry out the recruitment procedure.

  2. Data will neither be transferred to third countries nor disclosed to external entities except in cases envisaged by the provisions of law.

  3. Data submitted by candidates to the system of Internet Registration of Candidates (IRK) will be stored in the system for the duration of recruitment procedure and for a year following its completion. Due to the archive category held by the University of Bialystok resulting from the Regulation No. 10/98 of the University of Bialystok’s Rector of 13th August 1998 on Implementing University of Bialystok’s Chancellery Guideline and Guideline on the Operation and Organization of University of Bialystok’s Archive, the minutes and reports of Faculty Recruitment Committees and University Recruitment Committee will be stored for an unlimited period of time.

If a candidate has been admitted to study, his personal data will be transferred to the USOS system while paper data submitted by a student will be kept in his files and stored for 50 years pursuant to the Regulation of Minister of Science and Higher Education of 17th September 2018 on Documenting the Course of Study.

  1. Candidates have the right of access to and rectification or erasure of their personal data as well as restriction of data processing and portability and objection to data processing.

  2. Whenever data processing infringes the provisions of the law in force, candidates have the right to lodge a complaint with the President of the Office of Personal Data Protection ul. Stawki 2, 00-193 Warsaw.

  3. Personal data submitted for the needs of the recruitment procedure will neither be processed automatically nor profiled in any way.

I hereby acknowledge that I have read and understood the above information and I consent to the processing of my personal data by the University of Bialystok for the needs of the recruitment procedure, to document the course of study and for statutory, archival and statistical purposes. I hereby acknowledge that the University of Bialystok shall not be liable for inaccurate or incorrect data I have submitted.